Preparing Dutch annual accounts from Unit4 Multivers

The short answer

Unit4 Multivers has moved to Exact: multivers.nl redirects to Exact and the online version is called Exact Multivers Online. In Multivers Accounting you create an audit file via Extra | Create audit file for tax audit. Tick XML export for an XAF file in version 3.2, choose the category scheme for RGS and include the Openingbalance. Different menus apply for Unit4 ERP.

Updated 30 October 2026

Key facts

Which Unit4 do you use?

Two kinds of software hid under the name Unit4. For the export it matters which one you have.

The rest of this page is about Multivers, because a manual from the supplier is publicly available for it. The general check whether the balances tie in with the annual accounts also applies to Unit4 ERP. The menu paths and the audit file options below have only been verified for Multivers.

What Multivers itself offers for the annual accounts

The part of the manual we consulted deals with administration management: back-ups, year transition and the audit file. A component for annual accounts under Title 9 Book 2 DCC is not in it, and we could not verify one for Multivers elsewhere. Exact has its own annual accounts product for firms; what it does is explained on the page about Exact Online. For Multivers, assume that the annual accounts are produced at your firm or in separate software.

Creating an audit file in Multivers Accounting

1. Start the menu Extra | Create audit file for tax audit.
2. Specify the folder where the file should go.
3. Tick XML export. Without that tick Multivers makes an ASCII file with the extension .adf.
4. Do not select an older version: according to the manual you then make ‘an Audit file 3.2 file’.
5. Choose the category scheme if you use RGS, and choose to export the Openingbalance.
6. Select the financial year and, if needed, the periods, and start the creation.

The manual we found is from 2021 and describes version 12. Screens may differ in your version. A menu path for a trial balance in Excel is not in this part; look for it in the other parts of the manual or ask Exact. The trial balance guide describes what the file must contain.

RGS in Multivers

Multivers carries RGS along via a category scheme. In the audit file screen you choose ‘the right category scheme’; by default the choice is ‘Nvt’, not applicable. According to the manual you use that setting if you do make version 3.2 but do not work with RGS. If your accounts are linked to the scheme, the code is in the file and the classification in the annual accounts follows largely from it. If not, you assign the accounts yourself; see RGS mapping.

Checks before exporting from Multivers

• Opening balance included. Without the option Openingbalance the file contains only the transactions of the year.
• Periods. Do not restrict the period selection; the annual accounts require the whole financial year.
• One file per year. Rename after every export, otherwise the next year overwrites the previous one.
• Retention. Keep the audit files for seven years art. 2:10(3) DCC; that is extra important if you switch packages.

Worked example: accounts without transactions disappear

A BV has € 18.000 share capital and € 150.000 share premium. Nothing is posted on those two accounts in 2025. If you export without opening balance, they do not appear in the file as a balance: equity seems € 168.000 lower. The transactions themselves are in balance, so the file balances and nobody gets an error message. Only comparison with the balance sheet from Multivers shows the gap.

From Unit4 export to annual accounts

After the export follow the statutory steps: classify, include comparative figures art. 2:363(5) DCC, explain in the notes, adopt and file art. 2:394(1) DCC.

Multivers and Jaarrekening.io

Jaarrekening.io reads an XAF audit file in version 3.1 or 3.2, the format Multivers makes with XML export; the app does not read the .adf file. After reading it in, check the closing balances of the balance sheet accounts against the balance sheet in Multivers: the app reports it if it does not recognise an opening balance in the file. RGS codes from the file are used for the mapping. A trial balance from Multivers in Excel or CSV is also read in. A direct link with Multivers or Unit4 is in preparation and not yet released; read more at linking to your accounting package.

When the accountant takes over the file from Unit4

If your organisation uses Unit4 ERP and is subject to an audit, you prepare the file and the accountant does the audit. With Multivers and a small BV you can prepare the annual accounts yourself. If you are considering switching, first ask Exact about the plans for Multivers, and as an alternative for a simple administration look at the bookkeeping of Jaarrekening.io.

Sources

• Exact Multivers Online: login page — product name, Exact B.V., support via support.exact.com
• Multivers Accounting, manual Part VII Administration management (PDF, version 12.x.x, 2021) — chapter 3.3 Creating an audit file
• multivers.nl — redirects to Exact (bookkeeping software from Exact)
• Art. 2:10 DCC (wetten.overheid.nl) — duty to keep records and retention for seven years
• Art. 2:394 DCC (wetten.overheid.nl) — filing within eight days after adoption, at the latest twelve months after the financial year
• Belastingdienst (ODB): phase-out of old Auditfiles Financieel on 1 January 2027 — XAF 4.0 only

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