How to order the annual accounts of a Dutch company

The short answer

Search the company by name or KVK number on KVK's ordering page, pick the year and download the PDF: €3.90 a document (2026 tariff, VAT-exempt), up to seven years back. The ordering procedure is in Dutch. A micro or small company files no profit and loss account, so expect no revenue or profit.

Updated 30 October 2026

Key facts

Order it in five steps

1. Get the KVK number. Every company in the Dutch Business Register has an eight-digit KVK number, usually shown on its website, invoices and contracts. If you only have a name you can search on that, but trade names repeat, so check the legal form and the town before you pay.
2. Open KVK's financial statements page and press Order. In Dutch the product is a *jaarrekening*. KVK's English page says to search by name or KVK number and select the product, and that this procedure is only available in Dutch.
3. Log in with an access code. KVK says you usually need one; the next section covers what it is and how to get it.
4. Pick the financial year and the document type, then pay. KVK lists iDEAL or a credit card, direct debit, and topping up a balance in advance. iDEAL is a Dutch online bank payment, so a card is the likelier route from abroad.
5. Open the PDF and check the status first. Look for the financial year and for whether the accounts have been adopted (vastgesteld) and on what date. If they are marked as not adopted, you hold a prepared version that can still change.

The deposits overview, before you buy

KVK also sells an on-screen list of everything a legal entity has filed under its KVK number, the deposits overview (overzicht van deponeringen). It covers entities registered since 2010, and it is worth €2.95 only if you are unsure whether anything was filed or which years exist. When you already know the company files every year, go straight to the accounts: one document costs €3.90.

How far back can you go?

Up to seven years. KVK counts them from the first day of the calendar year after the filing date, so accounts filed in July 2025 are available until 1 January 2033. That matches the seven-year retention of filed documents in art. 2:394(6) DCC. Do not expect to find a 2015 balance sheet at KVK.

The access code

KVK says you usually need an access code to order, while a Business Register extract can be ordered without logging in. The code is your login name and your account name; KVK sends you a password that you can change after the first login. You apply through the button on KVK's access code page and choose between business and private use. KVK states that the application, too, is only available in Dutch. For business use the code arrives by email straight away or by post within five working days at most; for private use it arrives by email.

An access code is personal. KVK says every official, volunteer or employee who orders needs their own, and that nobody may share a code with others. So a buyer at a company applies once for each colleague who will order, and an agency does not borrow a client's login.

KVK's pages do not say whether someone outside the Netherlands can apply on the same terms, and they add that linking a KVK account to a foreign establishment is sometimes not possible. If your application stalls, you have two practical ways round it. Ask the company for the PDF it filed, which it has. Or ask your Dutch adviser, or the company's own accountant, to place the order for you. A browser translation of the Dutch screens is enough for a straightforward order, and the glossary covers the accounting terms.

What it costs

KVK's tariff overview states that the products in it are exempt from VAT and that the invoice carries no VAT charge. It also says all tariffs are subject to change, and the ordering page itself shows no prices, so confirm the amount on the order screen. You need the certified version only if the party you hand it to asks for one; to read a company's figures, the plain download is enough.

If you need an invoice for your bookkeeping, pay while logged in with an access code. KVK says a direct payment by iDEAL or credit card, without logging in, is anonymous and produces no invoice; in that case the bank or credit card statement is your proof of payment. KVK describes that direct route for Business Register extracts, so for a filed annual account you will normally be logged in anyway.

You rarely need a document for every year. A filing normally shows the previous year's amount next to each current one (art. 2:363(5) DCC), so three documents two years apart cover six consecutive years for 3 × €3.90 = €11.70. Check on the first one that the comparative column is there before you order the rest; a company's first filing has no previous year.

KVK extract or annual accounts?

A counterparty that asks for "the KVK document" may mean either of two things. They answer different questions:

• The Business Register extract (uittreksel Handelsregister) shows who the company is: its legal form, establishments and officers, including who may sign for it. KVK says what it lists differs per legal form. It is not a set of accounts: there is no balance sheet, revenue or profit on it.
• The filed annual accounts show how the company stands financially: the balance sheet and, for larger companies, more. KVK sells them as a separate product, so they are not on the extract.

Under KVK's Dutch tariff overview of 1 January 2026 an extract costs €2.95 to view online, €9.60 digitally certified (a PDF with a qualified electronic seal) and €19.20 certified on paper, against €3.90 for a filed document. A counterparty that wants both the certified extract and one set of accounts therefore pays €9.60 + €3.90 = €13.50. Viewing the extract online gives a document that, KVK says, is not certified and not official, so ask which version is accepted.

KVK has no fixed shelf life for an extract: it is valid as long as the party asking accepts it, and KVK notes that most organisations want one no older than a month. Ask for the age limit before you order. For a sole trader or an ordinary partnership the extract is often the only KVK document there is, because neither files annual accounts. The Dutch guide KVK-uittreksel of jaarrekening works through a landlord's case with two tenants and the same extract, and is in Dutch.

What you will see, by size class

Dutch law decides per size class how much a company must make public. A company is in the micro, small or medium-sized class when it meets at least two of three limits on two consecutive balance sheet dates (art. 2:395a(1) DCC, art. 2:396(1) DCC and art. 2:397(1) DCC). For its first and second financial year the test is made on the first balance sheet date alone (art. 2:398(1) DCC). The size-class guide explains the tests; this table shows what that means for the reader of a filing.

A medium-sized or large company also has a management report. It is either filed with KVK or kept for inspection at the company's office, with a copy available on request at no more than cost price; in that second case the register holds only a statement saying so, and you ask the company for the report (art. 2:394(4) DCC). The auditor's report, or a note explaining why there is none, always goes to the register (art. 2:392(1)(a) DCC and art. 2:394(4) DCC).

A company may publish more than the law asks. A small BV that files its full accounts shows you more than the table says. The reverse is not true: a short filing does not prove that fuller accounts do not exist, because the shareholders often received a longer version.

Why revenue and profit are often missing

The pattern shows in KVK's Open Dataset, which holds 2,237,553 XBRL filings (downloaded 2 November 2026). Only 1.0% of the filings with a usable balance sheet contain a profit and loss account with a result. This is the law at work, not carelessness: for financial year 2024, 94.5% of the balance sheets were at or below €7,500,000, the small-company ceiling, and those companies may keep their profit and loss account out of the register.

For anyone sizing up a supplier, customer or competitor, that has three consequences:

• You will usually not find the revenue, gross margin or profit of a BV with a small balance sheet at KVK.
• The balance sheet does show equity, debt, cash and how they relate, which is enough to work out solvency and the current ratio, as in the example below.
• If you need the revenue, ask the company for recent figures, for instance as a condition of credit or of a contract.

Worked example: reading a filed balance sheet

A fictitious Dutch BV, Voorbeeld Transport B.V., has 14 employees and net turnover of €2.6 million, which makes it a small company. A buyer abroad orders the latest filing and finds only a balance sheet; the revenue stays out of the register. The Dutch captions and their English equivalents are in the table.

1. Solvency, equity divided by total assets: €288,000 / €800,000 = 36.0%, up from €230,400 / €720,000 = 32.0%.
2. Current ratio, current assets divided by debts due within one year: (€290,000 + €130,000) / €240,000 = 1.75, down from €370,000 / €185,000 = 2.00.
3. Working capital, current assets minus debts due within one year: €420,000 − €240,000 = €180,000, against €185,000 a year earlier.
4. Equity rose by €57,600. That can be profit after tax less any dividend, but with no profit and loss account in the filing you cannot tell how much of it is which.

The picture is mixed: the company is financed more from its own money than a year ago, yet its short-term position got tighter, because debts due within a year grew by €55,000 while current assets grew by €50,000. For scale, the median company in the Open Dataset's small balance class (total assets over €450,000 up to €7,500,000, grouped on total assets alone) had a solvency of 73.4% and a current ratio of 3.28 for financial year 2024. The example's 36.0% solvency and 1.75 current ratio are both below that median. The next question for the company is what makes up the €240,000 due within a year. Benchmarks per sector are on solvency per sector and current ratio per sector, both in Dutch.

The cost of the exercise: the 2025 accounts at €3.90 and the deposits overview at €2.95 come to €6.85. The 2025 filing carries the 2024 column too, so that one document gives both years; order the 2024 filing only if you want a third year.

If you find nothing

• You searched for the group or the brand. Each legal entity has its own KVK number and its own filing duty. Look up the BV that signed your contract, not the trading name on the website.
• The legal form does not file. A sole trader (eenmanszaak) files no annual accounts, and neither does a general or limited partnership (vof or cv) in the usual case; the exception is a partnership whose fully liable partners are all foreign companies (art. 2:360(2) DCC).
• A foundation or association under the threshold. It must file only if the business it runs has had net turnover of at least €7.5 million in two consecutive financial years (art. 2:360(3) DCC).
• The deadline is still running. A BV may file up to twelve months after the end of its financial year (art. 2:394(3) DCC), so for a calendar year 2025 the accounts can legitimately appear as late as 31 December 2026. The deadline guide has the full timetable.
• Only a prepared version was filed. If the accounts are not adopted two months after the preparation period ends, the board files them as prepared and says they are not adopted (art. 2:394(2) DCC). Look at documents with no adoption date as well.
• The subsidiary relies on a 403 declaration. The parent then files group accounts that include the subsidiary, so search for the parent's filing. The 403 declaration guide explains the exemption.
• It was filed late, or not at all. A company that never files appears in no statistic. The late filing guide covers the consequences for the board.
• The name or number is wrong. After a merger, a change of name or a takeover, the accounts can sit under a different KVK number. Search on the number and on the former name.

The accounts are usually in Dutch

The items of the annual accounts are described in Dutch unless the general meeting resolves to use another language (art. 2:362(7) DCC). If no Dutch version has been prepared, accounts in English, French or German may be filed with KVK (art. 2:394(1) DCC). Expect a Dutch PDF in most cases. Balance sheet captions follow a fixed order, so a translation tool and the glossary get you through a small company's filing; the amounts are in euros unless the company has been allowed another currency, which the language and currency guide explains.

The free alternative: the Open Dataset

KVK publishes the XBRL annual accounts of the last three closed financial years and the current one as an Open Dataset, free of charge under CC BY 4.0. It is anonymised: no company name, no KVK number and only the first two digits of the postcode, so you cannot look up an individual company in it. It is good for benchmarking your own balance sheet against a sector, which our figures pages do in Dutch.

If the company is yours

When you need your own accounts rather than someone else's, KVK is the last place to look, not the first: the full, signed version is with you or your adviser, and KVK holds only what was filed. The Dutch guide waar vind ik mijn jaarrekening? lists the places to search, in order.

Preparing the next set of accounts for a Dutch company, Jaarrekening.io lets you fetch last year's filed accounts from KVK, upload last year's PDF, or import only last year's trial balance, and you should always check the figures it picks up. The application is available in English; the annual accounts it prepares are in Dutch. The first set of annual accounts in an account costs nothing, whatever the size class; after that a financial year costs micro €250, small €500, medium-sized €2,000 and large €5,000, excluding VAT.

Sources

• KVK: financial statements, how to order
• KVK: how to order KVK products
• KVK: apply for an access code
• KVK: deposits overview
• KVK: tariffs from 1 January 2026
• KVK: how to use the kvk.nl search engine (edited 10 June 2024, read 2 November 2026)
• KVK: Business Register extract, how to order (Dutch page)
• KVK: tariff overview from 1 January 2026 (pdf, Dutch), with the extract tariffs
• KVK: Open Dataset of financial statements (CC BY 4.0)
• KVK Handelsregister Open Dataset Jaarrekeningen, the data behind the figures above (Dutch page)
• Dutch Civil Code, art. 2:394 (in Dutch)
• Dutch Civil Code, art. 2:395a (in Dutch)
• Dutch Civil Code, art. 2:396 (in Dutch)
• Dutch Civil Code, art. 2:397 (in Dutch)
• Dutch Civil Code, art. 2:398 (in Dutch)
• Dutch Civil Code, art. 2:360 (in Dutch)
• Dutch Civil Code, art. 2:362 (in Dutch)

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