Annual accounts software · Switching

Switching to other annual accounts software

You can switch at the start of any new annual accounts job. What counts: the previous annual accounts for the comparative figures, your accounting policies and your own archive of what you leave behind.

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✓ First annual accounts free ✓ Micro to large entities ✓ Dutch GAAP: Title 9, Book 2 DCC ✓ Primary database in the EU

How do you switch to other annual accounts software?

The easiest time to switch to other annual accounts software is at the start of a new annual accounts job. Take along the last adopted annual accounts for the comparative figures, the trial balance of that year and your accounting policies. If you change a policy when switching, that is a change in accounting policies that you account for in the notes.

That also applies if you switch from an accountant to doing it yourself. The firm keeps its own file; you need the adopted annual accounts and the trial balance to continue.

When switching makes sense

Your accountant stops compiling, or you want to do the work yourself now that there is no audit requirement.
Your size class changes and the current program does not support the new class.
You need an XBRL file or another route to the KVK.
The pricing model no longer fits, for example because a holding company is added.

What you take to the new software

Document	Purpose	Basis
Last adopted annual accounts	Comparative figures and the texts of the notes	art. 2:363(5) DCC
Trial balance of that financial year	Reconciling the opening balance sheet and the comparative figures	Your administration
Accounting policies (valuation and determination of result)	Keep applying the same policies; a change must be explained	art. 2:384(6) DCC
Movement schedules of fixed assets and equity	Opening balances of the new year	art. 2:368 DCC art. 2:378 DCC
Depreciation schedule	Acquisition cost, depreciation and residual values per asset	Your administration
Adoption resolution and proof of filing	Proof of adoption and publication	art. 2:394 DCC

Step-by-step plan for switching

Choose the moment: after the last annual accounts have been adopted and before the new annual accounts job.
Export from the old program everything you want to keep: the annual accounts as a PDF, the trial balance, movement schedules and note texts.
In the new program, import the trial balance of the new year, and the previous annual accounts for the comparative figures.
Check the mapping: every account should end up on the same line item as last year, unless you deliberately classify differently.
If you classify differently, adjust the comparative figures and explain the adjustment art. 2:363(5) DCC.
Take over the note texts and update them for the new year.

What you keep when you leave

The law requires you to keep books and records for seven years art. 2:10(3) DCC. That also applies to what is in your old annual accounts software. Before cancelling, ask how long you still have access and in which formats you can export. Keep at least the adopted annual accounts, the trial balances and the support for estimates, such as provisions.

Switching to Jaarrekening.io

In Jaarrekening.io you choose how the comparative figures come in: you retrieve last year's filed annual accounts from the KVK, you upload the previous annual accounts as a PDF, after which the AI reads the balance sheet, profit and loss account and notes, or you import only last year's trial balance as Excel or CSV. Always check the figures taken over.

You import the new trial balance as Excel, CSV or XAF audit file. If you later want to leave yourself, you export the annual accounts as PDF, Word or Excel. You create an account yourself.

More about annual accounts software

Annual accounts software overview →Program →Prepare online →BV →Holding company →Foundation and association →XBRL and SBR →Price →Bookkeeping package link →Security and GDPR →

Updated 30 October 2026. Jaarrekening.io prices exclude VAT.

Legal notice: this information is general in nature and does not replace tax or legal advice or an audit by an accountant. The accuracy and completeness of the Dutch annual accounts remain the responsibility of the board (art. 2:362(1) DCC).

Frequently asked questions

Can I switch to other annual accounts software in the middle of the year?

You can, but it is easiest after the previous annual accounts have been adopted. You then take a completed year along and start the new annual accounts job with a clean slate.

Do I take my comparative figures along?

Yes. You take them over from the last adopted annual accounts. If the new software classifies differently, you adjust the comparative figures and explain this (art. 2:363(5) DCC).

Is a different classification when switching a change in accounting policies?

Yes. A different classification or presentation is also a change in accounting policies, just like a different valuation basis (RJk A3.101 under c). A different classification is allowed only for well-founded reasons; you indicate the differences and explain the reason (art. 2:363(4) DCC). The same applies to a different valuation basis (art. 2:384(6) DCC).

What happens to my data with the old supplier?

That is set out in the data processing agreement and the terms. Export everything you must keep for seven years yourself before you cancel.

Include comparative figures? →Comparative figures: AI or calculation rule? →Accounting policies →Bookkeeper or software →Linking to your bookkeeping package →

Preparing Dutch annual accounts?

Your first set of annual accounts is free, for every size class. Create an account and prepare the annual accounts of your Dutch company under Title 9 of Book 2 of the Dutch Civil Code.

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